{"id":4032,"date":"2013-06-05T06:03:52","date_gmt":"2013-06-05T06:03:52","guid":{"rendered":"http:\/\/centerforcoachingcertification.com\/coachingblog\/?p=4032"},"modified":"2022-09-17T17:10:34","modified_gmt":"2022-09-17T17:10:34","slug":"clarity-a-personal-assistant-for-time-management","status":"publish","type":"post","link":"https:\/\/www.coachcert.com\/coachingblog\/clarity-a-personal-assistant-for-time-management\/","title":{"rendered":"Clarity: A Personal Assistant for Time Management"},"content":{"rendered":"

\u00a0Nozomi Michiki Morgan<\/em>
\nCareer & Life Coaching | Personal Branding | Global Communication Intelligence
\n<\/b>michikimorgan.com<\/b><\/a>\u00a0<\/b><\/p>\n

As mentioned in the first blog, the key to productive time management is clarity. I call my system for clarity my personal assistant. It keeps me focused and on track at any point of my day. I check off items (which is fun to do!) and get things done. Let me walk you through how to plan your week with clarity.<\/p>\n

Step 1: Clarify what is on your mind.<\/b><\/p>\n

Ask yourself \u201cWhat is on my mind now?\u201d \u00a0Brainstorm and let out everything that is on your mind onto paper; the to-dos, the want-to-dos, the need-to-dos, the don\u2019t-want-to-do-but-have-to-dos.<\/p>\n

Step 2<\/b>: Clarify what the items and tasks mean to you. <\/b><\/p>\n

Look at your list of items and define each item by assigning each to a group. Our mind likes clear definitions. Here are the five groups.<\/p>\n

Fast Impact<\/b> – Items that will impact your business immediately and will bring in quick revenue.<\/p>\n

Long Term Impact <\/b>– Items that will benefit the long term growth for your business.<\/p>\n

Needs To Be Done No Matter What<\/b> – Items that just need to be done like it or not. A good example is paying bills. Decisions that need to be made in order to move forward will fall in here.<\/p>\n

Timer Wasters<\/b> – Items that don\u2019t do any good but waste time. TV is at the top of mine.<\/p>\n

Good for Me<\/b> – You need to give yourself love and take care of yourself. This group would include relaxing time at the spa, mani & pedi, things that keeps your mind and body happy.<\/p>\n

Step 3: Clarify which task belongs to which group.<\/b><\/p>\n

Assign a color to each group. Choose any color that works for you. Then draw a horizontal and vertical line that crosses in the middle of each to create four quadrants. Then draw a circle in the middle where the two lines cross. Put each group into the quadrants.<\/p>\n

Upper left quadrant – Fast Impact<\/p>\n

Upper right quadrant – Long Term Impact<\/p>\n

Lower left quadrant – Needs to Be Done No Matter What<\/p>\n

Lower right quadrant – Time Wasters<\/p>\n

Middle circle – Good for Me<\/p>\n

In the next blog I will give you the action for following through on your clarity.<\/p>\n","protected":false},"excerpt":{"rendered":"

\u00a0Nozomi Michiki Morgan Career & Life Coaching | Personal Branding | Global Communication Intelligence michikimorgan.com\u00a0 As mentioned in the first blog, the key to productive … <\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[8,40],"tags":[70,48,45,50,81,88,51,61,79,76],"class_list":["post-4032","post","type-post","status-publish","format-standard","hentry","category-business","category-tools-and-techniques","tag-achieve-and-sustain-excellence","tag-coach","tag-coaches","tag-coaching","tag-coaching-success","tag-effective-coaching","tag-excellence","tag-organization","tag-skills","tag-understand","latest_post"],"aioseo_notices":[],"aioseo_head":"\n\t\t\n\t\n\t\n\t\n\t\n\t\n\t\n\n\t\t\n