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The tasks that are both important and urgent are the top priority.\u00a0 The challenge is to then decide whether to focus on doing the Important Not Urgent based on whether there is an ability to delegate the Urgent Not Important.\u00a0 If you can delegate that is ideal.\u00a0 If you cannot delegate, then the next questions becomes whether on task is dependent on completion of another.\u00a0 The intention is that you do the important and urgent and schedule the important not urgent.<\/p>\n
In addition to this approach, the same quadrant can effectively be used to prioritize based on other factors:<\/p>\n
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- Effort versus Impact \u2013 high impact is a priority with level of effort and time influencing which comes next.<\/li>\n
- Value versus Cost \u2013 high value is a priority with the cost determining the level of priority for the value.<\/li>\n<\/ul>\n
Once you have your list of priorities, there are different processes to put them in order:<\/p>\n
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- Rank the level of priority with 1,2, 3. 1 = high priority, 2 = important priority, and 3 = less important or more time available.<\/li>\n
- Put the to-do list in order of priority based on dependencies. Specifically, if completing one task is dependent on something else being done, that can determine the order for doing the tasks.<\/li>\n
- Put things in order of time sequence. When there is a specific order of completion for tasks based on dependencies and timing, the order is clear.<\/li>\n
- A = must, B = should, C = could, D = delegate, E = eliminate from Brian Tracy. Simply determine whether each task is an A, B, C, D, or E and address them accordingly.<\/li>\n
- Compare task priority to develop sequence. Using one or more of the matrixes described above, list the tasks in order.<\/li>\n<\/ul>\n